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    Perry County School District 32 Visitor Management Information

    Perry County School District 32’s new visitor management process will enable each school

    building to screen all visitors against nationwide sexual offender registries and establish a

    consistent sign‐in process across the district. The goal is to enhance the safety and security of

    both students and staff by preventing access to those who pose a potential threat.

     

    What is the visitor management process and why do we need a visitor management system?

    This process helps us make sure visitors follow our district procedures when visiting our schools

    beyond the school office or checking out a student. Visitors entering a school beyond the office

    receive a printed ID sticker that must be worn and visible during the entire stay. This makes it

    easier for our school staff to know who is allowed inside the school.

    During school hours, entry to the school building will be restricted to a single door near the

    office. Office personnel will check a visitor’s driver’s license or other state‐issued ID, comparing

    information to a national sex offender database, alerting school administrators if a match is

    found, or issuing a detailed visitor badge if the person is cleared.

     

    What if a match is found?

    Driver’s license/ID information is compared to a database of registered sex offenders from all

    50 states. If a match is found, a silent alert will go to administrative staff members. School

    administrators and law enforcement personnel will take appropriate steps to keep the school,

    students, and staff safe.

     

    Why is District 32 using this system?

    Safety of our students is our highest priority. Part of keeping our students safe is knowing who

    is in our buildings at all times. The Raptor system allows us to track visitors and volunteers in

    our schools, as well as manage student checkout. The new process will provide a consistent

    system to track visitors and volunteers while keeping away people who present a danger to

    students and staff members.

     

    What if I don’t have a valid form of ID or don’t want it scanned?

    A first‐time visitor who does not have a valid ID may be granted access, with the building

    principal’s approval, only after manually running the visitor’s legal name and date of birth

    through the system. Visitors that do not present an ID their first time will only be allowed in the

    lobby. Those working in the building (contractors, service/repair technicians) who do not

    present an ID must be accompanied by a school employee at all times.

     

    Will I have to have my ID scanned if I am just dropping something off?

    Visitors who are leaving an item and will not enter the building past the office will not need to

    be scanned. Anyone who goes beyond the office or is picking a student up will have to will

    need to have their ID scanned.

     

    Do visitors who are children need a state ID?

    Children who do not have a valid ID may be

    allowed to visit as long as an adult who has completed the check‐in process accompanies them

    at all times.

     

    What other information is the school taking from driver’s licenses?

    We will only capture the visitor’s name, date of birth, and photo for comparison with a

    national database of registered sex offenders. Additional visitor data will not be gathered, and

    no data will be shared with any outside organization or authority.

     

    Will District employees follow the procedure?

    District 32 employees who do not have an employee badge visible must follow the same

    procedure and wear the school‐issued badge. Substitute teachers will follow exactly the same

    procedure as other employees.

     

    Will volunteers have to follow the procedure?

    Volunteers must follow the same procedures as any visitor. Identity must be verified with an

    acceptable form of identification (i.e. driver’s license or state ID).

     

    Will contractors, subcontractors and vendors follow the procedure?

    Contractors, subcontractors and vendors must be checked the same as any visitor. If identity

    cannot be acceptably verified, they will not be allowed on district property. Acceptable forms

    of identification include driver’s license, state ID, U.S. military ID, or passport.

     

    Can the District require parents to produce an ID before entering the building?

    Yes. The district must be sure of who is in our buildings, why they are there, and – particularly

    if a student is involved (e.g., early pickup) – be able to confirm that an individual is authorized

    to access the student. We can only do this by knowing exactly whom we are dealing with.

    Please refer to Board Policy KK.

     

    What about grandparents?

    Grandparents will be checked against the database and the student’s enrollment form to see if

    they have parental permission to access the student, and then checked in using the Raptor

    System.

     

    What about police officers, firemen, and other uniformed or governmental officials?

    Law enforcement and other first responders will bypass the sign‐in process if responding to an

    emergency. If there is no active emergency, police/fire/other officials will be checked in and

    will be asked to show credentials.

     

    Does the district have to give listed sexual offenders and predators access to the school?

    Listed sexual offenders and predators are not allowed on district property or transportation or

    at district events. Listed sexual offenders who are parents/guardians of students in our schools

    may participate in their child's education. For instance, a separate time for Parent-Teacher

    Conferences may be arranged with prior approval of the building administrator, who will escort

    the parent to the meeting. See Board Policy KK and Missouri Statute 566.149.1 for further

    information.

     

    How does Raptor keep my data secure?

    Raptor uses firewalls, intrusion prevention systems, host integrity monitoring and port filtering,

    as well as the latest security processes to protect all of its systems and data. All information

    entered into Raptor gets encrypted using 256‐bit AES encryption. Raptor does not share data

    with any third parties.

     

    What if I have an outstanding warrant or am undocumented? Will you report me to the police

    or immigration?

    The National Sex Offender Public Registry and the District 32 student information system are

    the only two databases that Raptor checks. The system will not alert office staff or even know if

    you have an outstanding warrant or are undocumented.

    Perry County School District does cooperate with the police. If authorities contact us to alert us to

    someone who might pose a threat to school safety, this information can be entered into the

    system so administration gets alerted if that person visits one of our schools.

     

    Do other schools and institutions use a system like this?

    Yes. Many of surrounding districts use Raptor or similar visitor management systems to help

    ensure school and student safety.

     

    Will the district use the process for after-school activities?

    Not at this time. The visitor management process will only be used during school hours.